Cash Flow Club
Most business owners waste so much time doing $8/hour tasks
To put that in perspective, if you make:
- $100k/year = $50/hour
- $200k/year = $100/hour
- $500k/year = $250/hour
- $1M/year = $500/hour
The solution is simple: hire someone to handle everything that doesn’t require your expertise.
Find a remote admin assistant in Latin America or the Philippines.
You can find great people for $1,000 to $1,200 per month.
Hand off every task that doesn’t MAKE you money.
Financial & Administrative:
- Job costing and expense tracking
- Basic bookkeeping and data entry
- Invoice follow-up and collections
- Vendor payment scheduling
- Expense report organization
- Bank reconciliation support
Customer Management:
- Scheduling appointments and service calls
- Following up on estimates and quotes
- Managing customer databases
- Sending appointment reminders
- Processing service requests
- Handling routine customer inquiries
Hiring & HR:
- Posting job ads on Indeed, LinkedIn, Craigslist
- Screening resumes and applications
- Scheduling interviews and sending confirmations
- Conducting initial phone screens
- Reference checking
- Onboarding paperwork preparation
Marketing & Lead Generation:
- Managing social media posts
- Responding to online reviews
- Updating website content
- Creating and sending email newsletters
- Managing Google My Business listings
- Following up with warm leads
Operations Support:
- Inventory tracking and ordering
- Vendor research and price comparisons
- Creating standard operating procedures
- Organizing digital files and documents
- Managing email inbox and responses
- Calendar management and scheduling
Personal Tasks:
- Travel booking and itinerary management
- Online shopping and returns
- Gift purchasing and delivery coordination
- Personal appointment scheduling
- Research projects
- Event planning and coordination
Plus so much more. A great admin can do anything that doesn’t require physical presence.
Copy and paste this prompt into Claude or ChatGPT:
I’m a business owner looking to hire a remote assistant to free up my time for high-value activities. I want to create a personalized list of tasks I could potentially delegate.
Please help me identify specific tasks I could hand off to a $8/hour remote assistant based on my unique situation.
My Business Details:
- Industry: [Your industry – e.g., auto repair, HVAC, consulting, etc.]
- Business size: [Number of employees, annual revenue range, etc.]
- My current role: [Owner/operator, CEO with managers, etc.]
- Biggest time drains: [What takes up most of your day that you hate doing]
- Current pain points: [Specific problems – e.g., missed follow-ups, scheduling chaos, etc.]
- Tools we use: [CRM, scheduling software, accounting system, etc.]
My Personal Situation:
- Hours I work per week: [Your typical schedule]
- Biggest frustrations: [What keeps you working late or stressed]
- Personal tasks that eat up time: [Travel booking, shopping, etc.]
- What I want more time for: [Family, strategic work, sales, etc.]
My Goal:Â I want to identify 15-20 specific tasks I could delegate to start with then expand from there.
Please organize your suggestions into categories (Admin, Customer Service, Marketing, Personal, etc.) and prioritize them by:
– How much time they’d save me
– How easy they’d be to delegate
– How much they’d improve my business operations
For each task, briefly explain why it’s a good candidate for delegation and any specific tools or processes that might be needed.
Every hour you free up can be spent on activities that ONLY you can do.
Drive revenue. Make strategic decisions. Build relationships.
Or go golfing on Tuesday morning.
How to get started:
- Track everything you do for one week
- Highlight tasks that don’t require your specific expertise
- Use a turn-key recruiter or DIY through Onlinejobs.ph or Upwork​
- Invest a lot of time in beginning getting them up to speed
I hired my first full-time remote employee in 2020.
She’s still with us today, along with 15+ other teammates around the world.
Cheers!
Brian
